ISO 27001 Annex : A.18.1.3 Protection of Records, A.18.1.4 Privacy and Protection of Personally Identifiable Information and A.18.1.5 Regulation of Cryptographic Controls

In this article explain ISO 27001 Annex : A.18.1.3 Protection of Records, A.18.1.4 Privacy and Protection of Personally Identifiable Information and A.18.1.5 Regulation of Cryptographic Controls this contols.

A.18.1.3 Protection of Records

Control- ISO 27001 Annex : A.18.1.3 Protection of Records Records shall, in accordance with the provisions to legislative, regulatory, contractual, and business requirements, to protect from loss, destruction, falsification, and unauthorized access and unauthorized release.

Implementation Guidance- The related classification based on the organization’s classification scheme is to be taken into account when determining whether to secure relevant organizational documents. Categorized records in the following types of records, such as accounting records, database records, transaction records, audit logs, and operating procedures, should include details on retention periods and the type of media permitted for storage, such as paper, microfiche, magnetic, optical. Any associated encryption keys and programs related to encrypted or digital signatures (see Clause 10) must also be stored so that records are decrypted for a period of time during which records are kept.

The possibility of media deterioration used for record storage should be taken into consideration. In accordance with the manufacturer ‘s recommendations, storage and handling procedures should be implemented.

When electronic storage media are selected, protocols should be developed in order to protect against loss due to potential technical changes to ensure access for data (either media or format readability) over the retention period.

Related Product : ISO 27001 Lead Auditor Training And Certification ISMS

Data storage systems should be assigned so that the data required can be recovered, depending on the requirements to be fulfilled, in a time and format acceptable.

The storage and handling system should, if appropriate, ensure that records and their retention periods are known as specified in national or regional laws. After that period, if records are not required by the organization, this system should allow appropriate destruction.

The following steps should be taken by an organization in order to achieve these record safeguarding goals:

  1. Guidelines should be provided with regard to documents and information processing, storage, handling and disposal;
  1. A schedule for retention of records and the period for which they should be retained should be defined.
  1. An inventory of main information sources should be maintained.

Other Information- Those documents need to be maintained safely to satisfy legislative, regulatory, or contractual requirements and to maintain key business operations. Examples include documents that might be necessary to show the legislative or regulatory operation of an entity to protect it from the potential civil or criminal acts of the public and to clarify to shareholders, external parties, and auditors the financial position of an organization. The period of time and data content for the retention of information may be determined by national law or regulation. More information on organizational record management is available in ISO 15489.

Also Read : ISO 27001 Annex : A.18 Compliance

A.18.1.4 Privacy and Protection of Personally Identifiable Information

Control- Privacy and protection of personal data should be guaranteed, as required, in applicable laws and regulations.

Implementation Guidance- A data policy of the organization should be developed and implemented to protect the privacy and personal information identifiable. This policy should be communicated to everyone involved in personal information processing.

Compliance with this policy and all the relevant legislation and regulations regarding privacy and personal information protection requires a proper management structure and control. This is often best achieved by appointing a responsible person like a security officer, who should give management, users and service providers guidance on their responsibilities and specific procedures. Responsibility should be taken in compliance with applicable laws and regulations for managing personally identifiable information and awareness of the information security principles. Suitable technical and organizational measures should be implemented to protect personal information.

Other Information- In the information and communications technology frameworks, ISO / IEC 29100 offers a high-level mechanism to safeguard personally identifiable information. Many countries have legislation introduced to monitor the collection, processing, and transmission of personal information (usually personal identifiable information on living persons). Such controls could impose duties, depending on the respective national laws, on those who collect, process, and distribute personally identifiable information and could also limit the ability to transfer information that can be identified by themselves to other countries.

A.18.1.5 Regulation of Cryptographic Controls

Control- In accordance with all relevant agreements, legislation, and regulations, cryptographic controls must be used.

Implementation Guidance- In accordance with the relevant agreements, laws, and regulations, the following points should be considered:

  • Restrictions on the import or export of computer hardware and software for the performance of cryptographic functions;
  • Restrictions on the import or export of hardware and software designed to have cryptographic functions applied to it;
  • Restrictions on the use of encryption;
  • Mandatory or discretionary methods of access to information encrypted by hardware or software for the protection of content by the country authorities.

Legal advice will be sought in order to ensure compliance with the applicable laws and regulations. Legal advice should also be taken before encrypted information or cryptographic checks are transferred across jurisdictional boundaries.

A well-known ISO 27001 Lead Auditor and ISO 27001 Lead Implementer certificate that mainly covers information security clauses and their implementation, i.e., controls which should be implemented by the organization to preserve the CIA triad, Confidentiality, Integrity, and Availability to maintain their critical, sensitive information in a secure manner. Infosavvy , an institute in Mumbai conducts training and certification for multiple domains in Information Security which includes IRCA CQI ISO 27001:2013 Lead Auditor (LA), ISO 27001 Lead Implementer (LI) (TÜV SÜD Certification). Infosavvy will help you to understand and recognize the full scope of your organization’s security checks to protect your organization’s activities and information equipment (assets) from attacks, and ensure privacy and protection of personally identifiable information . We have trainers with extensive expertise and experience to ensure the efficient handling of the security of information. Consequently, the applicant will gain the necessary skills for the ISMS audit by using commonly agreed audit concepts, procedures, and techniques.

Questions related to this topic

  1. What are some of the laws that provide protection for the privacy of personal data?
  2. What is data compliance?
  3. Does ISO 27001 cover GDPR?
  4. Diffrence between ISO 27001 Annex : A.18.1.3 Protection of Records & A.18.1.5 Regulation of Cryptographic Controls?
  5. How do you ensure data protection?
  6. What is ISO 27001 Annex : A.18.1.3 Protection of Records contol?

ISO 27001 Requirements

Clause 4.4 Information security management system
Clause 4.3 Determining the scope of the information security management system
Clause 5.1 Leadership and commitment
Clause 5.2 Policy
Clause 5.3 Organizational roles, responsibilities and authorities 
Clause 6.1 Actions to address risks and opportunities
Clause 6.1.2 Information security risk assessment process
Clause 6.1.3 Information security risk treatment
Clause 6.2 Information security objectives & planning
Clause 7.1 Resources
Clause 7.2 Competence
Clause 7.3 Awareness
Clause 7.4 Communication
Clause 7.5 Documented information Implementation Guideline
Clause 8.1 Operational planning & control
Clause 8.2 Information security risk assessment
Clause 8.3 Information security risk treatment
Clause 9.1 Performance evaluation Monitoring, measurement, analysis & evaluation
Clause 9.2 Internal audit
Clause 9.3 Management review
Clause 10.1 Non conformity and corrective action
Clause 10.2 Continual Improvement 

ISO 27001 Annex A Controls

Annex A.6 Organization of Information Security
Annex A.6.2 Mobile Devices and Teleworking
Annex A.7 Human Resource Security
Annex A.7.2 During Employment
Annex A.7.3 Termination and Change of Employment
Annex A.8 Asset Management
Annex A.8.1.3 Acceptable Use of Assets & A.8.1.4 Return of Assets
Annex A.8.2 Information Classification
Annex A.8.2.2 Labeling of Information & A.8.2.3 Handling of Assets
Annex A.8.3 Media Handling
Annex A.9 Access Control
Annex A.9.1.2 Access to Networks and Network Services
Annex A.9.2 User Access Management
Annex A.9.2.3 Management of Privileged Access Rights  
Annex A.9.2.4 Management of Secret Authentication Information of Users
Annex A.9.2.5 Review of User Access Rights 
Annex A.9.2.6 Removal or Adjustment of Access Rights
Annex A.9.3 User Responsibilities
Annex A.9.4 System and Application Access Control
Annex A.9.4.4 Use of Privileged Utility Programs 
Annex A.9.4.5 Access Control to Program Source Code
Annex A.10 Cryptography
Annex A.11 Physical and Environmental Security
Annex A.11.2 Equipment
Annex A.11.1.3 Securing Offices, Rooms and Facilities
Annex A.11.1.4 Protecting Against External and Environmental Threats
Annex A.11.1.5 Working in Secure Areas
Annex A.11.1.6 Delivery and Loading Areas
Annex A.11.2.4 Equipment Maintenance
Annex A.11.2.5 Removal of Assets
Annex A.11.2.6 Security of Kit and Assets Off-Premises
Annex A.11.2.7 Secure Disposal or Re-use of Equipment
Annex A.11.2.8 Unattended User Equipment
Annex A.11.2.9 Clear Desk and Clear Screen Policy
Annex A.12 Operations Security
Annex A.12.2 Protection from Malware
Annex A.12.3 Backup
Annex A.12.4 Logging and Monitoring
Annex A.12.5 Control of Operational Software
Annex A.12.6 Technical Vulnerability Management
Annex A.12.7 Information Systems Audit Considerations
Annex A.13 Communications Security
Annex A.13.2 Information Transfer
Annex A.13.2.3 Electronic Messaging
Annex A.13.2.4 Confidentiality or Non-Disclosure Agreements
Annex 14 System Acquisition, Development and Maintenance
Annex A.14.1.2 Securing Application Services on Public Networks
Annex A.14.1.3 Protecting Application Services Transactions
Annex A.14.2 Security in Development and Support Processes
Annex A.14.2.3 Technical Review of Applications after Operating Platform Changes
Annex A.14.2.4 Restrictions on Changes to Software Packages
Annex A.14.2.5 Secure System Engineering Principles
Annex A.14.2.6 Secure Development Environment
Annex A.14.2.7 Outsourced Development
Annex A.14.2.8 System Security Testing
Annex A.14.2.9 System Acceptance Testing
Annex A.14.3 Test data
Annex A.15 Supplier Relationships
Annex A.15.1.2 Addressing Security Within Supplier Agreements
Annex A.15.1.3 Information and Communication Technology Supply Chain
Annex A.15.2 Supplier Service Delivery Management
Annex A.16 Information Security Incident Management
Annex A.16.1.2 Reporting Information Security Events
Annex A.16.1.3 Reporting Information Security Weaknesses
Annex A.16.1.4 Assessment of and Decision on Information Security Events
Annex A.16.1.5 Response to Information Security Incidents
Annex A.16.1.6 Learning from Information Security Incidents
Annex A.16.1.7 Collection of Evidence
Annex A.17 Information Security Aspects of Business Continuity Management
Annex A.17.1.3 Verify, Review and Evaluate Information Security Continuity
Annex A.18 Compliance
Annex A.18.1.3 Protection of Records
Annex A.18.1.4 Privacy and Protection of Personally Identifiable Information
Annex A.18.1.5 Regulation of Cryptographic Controls
Annex 18.2 Information Security Reviews

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